Olton Primary School

Learning Together, Achieving More

Late/Absence Procedures



‘Every day, on time’


Pupil attendance is regularly monitored by the Head Teacher and Deputy Head Teacher. Pupils whose attendance falls below 95% are closely monitored.  Parents of any pupil whose attendance falls below 90% (the national persistent absence figure) will be notified and may be invited in to school for a meeting with the Head/Deputy Head Teacher and an Education Welfare Officer (EWO) to discuss ways in which we can work together to improve attendance.


We strongly urge parents to only take family holidays during the designated school holidays. Long periods of absence are detrimental to a child’s development both academically and socially. Olton Primary School does not authorise any leave from school unless it is deemed by the Head Teacher to be an exceptional circumstance. If you need to take your child out of school for any reason, including a term time holiday, please complete a Leave of Absence form which can be obtained from the school office. Once the request has been considered, a letter will be sent to indicate whether the absence has been authorised or not.


If your child is absent from school due to illness or for any other reason (other than when you have completed a Leave of Absence form), please notify the school by telephone -  0121 706 2644 by 8:30am on each day of absence.


If your child is not present when the registers checked, we will contact you to clarify the reason for the absence and to assure ourselves of their safety.


Reporting Absence

Please can we ask all parents and carers to report any absence relating to their child promptly. 

It is really important that if you leave a message to say they are unwell that you say what their illness is. At the moment, as we need to establish whether the children are unwell with any of the main COVID symptoms, unless parents are really specific when the message is left, we are needing to call parents back to establish what the children are unwell with.


Please can we remind you of the following to help us all manage absence effectively:


  •  Report absence promptly and on each day of absence.
  •  Sickness and/or diarrhoea – children need to remain off school for 48 hours after their last bout of either.
  •  If children have any of the three main COVID symptoms (shown below) they need to isolate and have a negative PCR before returning to school. Should any member of the household display symptoms, all family members need to self-isolate until the symptomatic person has received a negative test.
  •  dry persistent cough
  •  high temperature (over 38 degrees),
  •  loss of taste or smell

Thank you for your support with this as having absences confirmed as above, really supports the school office teams.


Start and End Times - January 2022